These terms apply to all vacancy advertising purchased on the FE HR Hub Jobs Board. Please read them before submitting a vacancy.
Version 1.1 | Effective from: 01.08.26
1. About these Terms
1.1 These terms and conditions (Terms) apply to the purchase and supply of vacancy advertising services on the FE HR Hub Jobs Board at fehrhub.org (Jobs Board).
1.2 The Jobs Board is operated by FE HR Hub Limited (FE HR Hub, we, us or our), a company registered in England and Wales under company number 15078239 with registered office at Druslyn House, De la Beche Street, Swansea, SA1 3HJ.
1.3 You are the organisation, college, employer, recruitment agency or employment business purchasing or submitting a vacancy advertisement (Advertiser, you or your). The person placing an order confirms that they are authorised to bind the Advertiser.
1.4 By submitting an order, paying for an advertisement or ticking the acceptance box on the submission form, you agree to these Terms.
2. Definitions
2.1 Advert means the vacancy information, text, logos, images, links and other material supplied by or on behalf of the Advertiser for publication.
2.2 Applicant means any person who views or responds to an Advert or follows a link from the Jobs Board to an Advertiser's website or application system.
2.3 Fees means the price displayed at the time of order or otherwise agreed by us in writing, exclusive of VAT unless stated otherwise.
2.4 Services means publication of an Advert on the Jobs Board and any expressly included organic promotional activity described at the point of purchase.
3. Scope and eligibility
3.1 The Jobs Board is a specialist business-to-business vacancy advertising service. It is intended primarily for genuine HR, people, organisational development, learning and development, payroll, reward, employee relations and closely related roles within the further education and skills sector.
3.2 We may decide, acting reasonably, whether a vacancy is suitable for the Jobs Board and may reject vacancies outside its intended scope.
3.3 The Services are supplied to organisations acting for business or professional purposes and are not intended for consumers.
4. Orders and contract formation
4.1 Submitting and paying for an Advert is an offer to purchase the Services. All orders are subject to manual review and acceptance by us.
4.2 A binding contract is formed only when we confirm acceptance by email or publish the Advert, whichever occurs first.
4.3 If we do not accept an order, we will not publish the Advert and will refund Fees already paid, subject to any deduction required because of fraud, chargeback or unlawful activity.
4.4 We may request evidence of the Advertiser's identity, authority to advertise, client instruction or the existence of the vacancy before accepting an order.
5. Fees, VAT and payment
5.1 The applicable Fees will be those displayed on the Jobs Board or agreed in writing at the time of order. VAT will be added at the prevailing rate where applicable.
5.2 Unless we agree otherwise in writing, payment is required in full before publication. Card payments may be processed by Stripe or another payment provider, whose separate terms may also apply.
5.3 Where we agree to invoice, the invoice must be paid by the due date stated on it. We may withhold or remove an Advert while any undisputed amount remains overdue.
5.4 The Advertiser is responsible for providing accurate billing and VAT information.
6. Publication and duration
6.1 Once accepted, an Advert will normally be published for up to 30 calendar days or until its stated closing date, whichever is earlier.
6.2 We will use reasonable efforts to publish an accepted Advert promptly, but publication dates and times are not guaranteed unless expressly agreed in writing.
6.3 Listings are displayed according to the Jobs Board's standard ordering, search and filtering arrangements. No enhanced position, homepage placement or priority ranking is included in the phase-one standard service.
6.4 We may make reasonable formatting, spelling, accessibility or house-style changes without altering the substantive meaning. Material changes will be referred to the Advertiser where practicable.
7. Advert content and standards
7.1 The Advertiser is solely responsible for the accuracy, completeness, legality and currency of the Advert and any linked material.
7.2 Every Advert must relate to a genuine current vacancy and must not be speculative, misleading, discriminatory, defamatory, obscene, offensive, fraudulent or otherwise unlawful.
7.3 Job requirements, qualifications, experience and wording must be objectively related to the role and comply with the Equality Act 2010, where applicable, and all other equality, employment and anti-discrimination laws applying in the jurisdiction in which the vacancy is based. Any occupational requirement must be genuine, lawful and capable of objective justification.
7.4 The Advert must accurately state, where applicable, the employer or recruiter, job title, location, working arrangements, contract type, salary or salary basis, closing date, application method and any material eligibility requirements.
7.5 The Advertiser must ensure that the Advert and any linked vacancy, recruitment or application information accurately state all safeguarding, safer-recruitment, rehabilitation-of-offenders, criminal-record, barred-list, vetting, right-to-work, professional-registration and other pre-employment requirements applying to the role. Such information may be included within the Advert itself or within the fuller vacancy information to which the Advert links.
7.6 The Advert must not contain viruses, malicious code, deceptive links, unlawful tracking or content that infringes any third party's intellectual property, privacy or confidentiality rights.
7.7 We may reject, edit, suspend or remove an Advert that we reasonably believe breaches these Terms, exposes us or users to legal or reputational risk, or is unsuitable for the Jobs Board.
8. Jurisdiction-specific requirements for UK vacancies
8.1 Laws applying to the vacancy The Advertiser is responsible for ensuring that each Advertisement and the associated recruitment process comply with all laws, regulations, statutory codes and regulatory requirements applying:
a. in the country or jurisdiction in which the role is based or is to be performed;
b. to the Advertiser, recruiting organisation or Recruitment Agency; and
c. to the particular role and recruitment process. This responsibility applies whether the vacancy is based in England, Wales, Scotland or Northern Ireland. The fact that these Terms are governed by the law of England and Wales does not remove or replace any mandatory employment, equality, recruitment, safeguarding, disclosure or data-protection requirements that apply to a vacancy in another part of the United Kingdom.
8.2 Equality Requirements The Advertiser warrants that:
a. the Advertisement, job description, person specification, eligibility criteria and recruitment process comply with all applicable equality and anti-discrimination legislation;
b. the Advertisement does not unlawfully discriminate against or discourage applicants on the basis of any characteristic or status protected by the law applying to the vacancy;
c. any stated occupational requirement is genuine, lawful, proportionate and capable of being objectively justified where required;
d. any positive-action, affirmative-action or under-representation statement is lawful in the jurisdiction concerned; and
e. reasonable adjustments will be considered and made where required by applicable law. For vacancies based in England, Wales or Scotland, this includes compliance with the Equality Act 2010. For vacancies based in Northern Ireland, this includes compliance with all applicable Northern Irish equality legislation, including, where relevant:
- the Fair Employment and Treatment (Northern Ireland) Order 1998; the Sex Discrimination (Northern Ireland) Order 1976; the Race Relations (Northern Ireland) Order 1997; the Disability Discrimination Act 1995 as it applies in Northern Ireland; the Employment Equality (Age) Regulations (Northern Ireland) 2006; the Employment Equality (Sexual Orientation) Regulations (Northern Ireland) 2003; and the Equal Pay Act (Northern Ireland) 1970, in each case as amended or replaced. For Northern Ireland vacancies, the prohibition on unlawful discrimination expressly includes discrimination relating to religious belief, philosophical belief or political opinion. FE HR Hub may request evidence supporting an occupational requirement, positive-action statement or other potentially restrictive recruitment criterion. FE HR Hub may refuse, suspend or remove an Advertisement where it reasonably believes that the Advertisement may be unlawful, misleading, discriminatory or inconsistent with these Terms.
8.3 Safeguarding, vetting and disclosure requirements The Advertiser is solely responsible for determining:
a. whether a role constitutes regulated activity, a regulated role or another category of work subject to safeguarding, criminal-record or barred-list requirements;
b. whether the role is legally eligible for a DBS, Disclosure Scotland, PVG or AccessNI check;
c. the appropriate type and level of any such check; and
d. any safeguarding, rehabilitation-of-offenders or other pre-employment wording that must be included in the recruitment information. The Advertiser must ensure that the Advert and any linked vacancy or recruitment information accurately describe the requirements applying to the role. FE HR Hub does not determine eligibility for, or the appropriate type or level of, any criminal-record, barredlist, safeguarding or disclosure check. We may request clarification or reject, suspend or remove wording that we reasonably believe may be inaccurate, unlawful or misleading.
9. Advertiser warranties
9.1 The Advertiser warrants that it has full authority to place the Advert and to offer the vacancy described.
9.2 The Advertiser warrants that all content and links are accurate, lawful and owned by the Advertiser or used with the necessary permission.
9.3 The Advertiser warrants that it has determined the safeguarding, disclosure, vetting and other preemployment requirements applying to the role and that its Advert, recruitment process, application system and handling of Applicants comply with all applicable employment, equality, data-protection, immigration, safeguarding and sector requirements.
9.4 The Advertiser will notify us promptly if the vacancy is withdrawn, filled, materially changed or found to contain an error.
10. Additional terms for recruitment agencies and employment businesses
10.1 A recruitment agency or employment business must clearly identify itself as such in the Advert and comply with all employment agency and employment-business legislation applying to it and to the vacancy. For agencies operating in or advertising vacancies in England, Wales or Scotland, this includes the Conduct of Employment Agencies and Employment Businesses Regulations 2003, where applicable. For agencies operating in or advertising vacancies in Northern Ireland, this includes the Conduct of Employment Agencies and Employment Businesses Regulations (Northern Ireland) 2005, where applicable.
10.2 The recruiter confirms that it has received authority from the hiring organisation to advertise the genuine vacancy and that the vacancy is not being used primarily to gather speculative CVs, build a general talent pool or market unrelated services.
10.3 The recruiter must disclose the identity of its client to FE HR Hub on request. A confidential client may be omitted from the published Advert only with our prior approval and where lawful.
10.4 The recruiter is responsible for ensuring that the Advert includes all disclosures required of an employment agency or employment business, including the nature of its role and any information required where rates of pay are stated.
11. Amendments, withdrawal, cancellation and refunds
11.1 Reasonable corrections to an Advert may be requested during its live period. We may treat a substantial change to the role, employer, location, level or application route as a new Advert requiring a new Fee.
11.2 If the Advertiser withdraws or fills the vacancy before the end of the advertising period, we will remove or mark the Advert closed as soon as reasonably practicable, but no automatic refund or credit will be due.
11.3 A request to cancel before publication will be considered promptly. We may refund the Fees, less any unrecoverable payment-processing charges and a reasonable amount for work already carried out.
11.4 Once an Advert has been published, Fees are non-refundable except where we materially fail to provide the Services and do not remedy the failure within a reasonable period after receiving written notice.
11.5 If we remove an Advert because the Advertiser has breached these Terms, no refund or credit will be due.
12. Included organic promotion
12.1 Where stated at the point of purchase, the standard service includes one organic post on an FE HR Hub LinkedIn account. Paid LinkedIn advertising, boosting or other paid media is not included.
12.2 We decide the reasonable timing, format and wording of the organic post. We may adapt supplied content to suit the platform while preserving the material meaning of the vacancy.
12.3 We do not guarantee impressions, reach, engagement, clicks, applications, shortlist quality or an appointment from the Jobs Board or any promotional post.
13. Applications and third-party websites
13.1 The Jobs Board is an advertising platform. Unless expressly agreed otherwise, FE HR Hub does not receive, screen, store, manage or assess applications and does not act as an employment agency or employment business for the advertised vacancy.
13.2 The Apply Now button or other link may direct Applicants to an external website, applicant-tracking system, email address or recruiter platform controlled by the Advertiser or a third party.
13.3 The Advertiser is responsible for the availability, security, accessibility, accuracy and legal compliance of its application route and for all communications and decisions involving Applicants.
13.4 We are not a party to any recruitment process, contract of employment, engagement or dispute between an Advertiser and an Applicant.
14. Data protection and analytics
14.1 Each party will comply with the UK GDPR, the Data Protection Act 2018, the Privacy and Electronic Communications Regulations and other applicable data-protection law.
14.2 We will process the Advertiser's business contact, order and account information in accordance with the FE HR Hub Privacy Policy.
14.3 The Advertiser is the controller responsible for personal data collected through its recruitment and application process and must provide Applicants with appropriate privacy information.
14.4 We may collect aggregated or pseudonymised analytics about vacancy-page visits, referral sources and clicks on external application links for service operation, evaluation and reporting. Such data does not establish that an application was started, completed or successful.
14.5 The Advertiser must not include unnecessary candidate personal data, special-category data or confidential information within an Advert submitted for public display.
15. Intellectual property
15.1 The Advertiser retains ownership of its Advert content and branding. It grants us a non-exclusive, worldwide, royalty-free licence for the advertising period and a reasonable archival period to host, reproduce, format, distribute and promote that content for the purpose of providing and evidencing the Services.
15.2 The FE HR Hub name, logo, website, Jobs Board design, templates, database and original content remain our intellectual property or that of our licensors.
15.3 Nothing in these Terms transfers ownership of either party's intellectual property to the other.
16. Service availability, suspension and removal
16.1 We will use reasonable care and skill in providing the Services but do not guarantee that the Jobs Board or third-party services will be uninterrupted or error-free.
16.2 We may suspend the Jobs Board or an Advert for maintenance, security, legal, technical or operational reasons. Where a material interruption affects a live Advert, we may extend its duration or provide another reasonable remedy.
16.3 We may remove an expired, broken, duplicated, misleading or inactive Advert and may remove or disable links that no longer function or appear unsafe.
17. Liability
17.1 Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any liability that cannot lawfully be excluded or limited.
17.2 Subject to clause 17.1, we will not be liable for loss of profit, revenue, opportunity, anticipated savings, goodwill, reputation or data, or for any indirect or consequential loss.
17.3 Subject to clause 17.1, our total aggregate liability arising out of or in connection with a particular Advert or order, whether in contract, tort (including negligence), breach of statutory duty or otherwise, will not exceed the Fees paid to us for that Advert or order.
17.4 We are not liable for the acts or omissions of Applicants, Advertisers, recruitment agencies, payment providers, hosting providers, social-media platforms or other third parties, nor for the content or operation of external websites.
17.5 The Advertiser acknowledges that recruitment outcomes depend on factors beyond our control and that the Services do not include a guarantee of applications, suitability, shortlist or appointment.
18. Indemnity
18.1 The Advertiser will indemnify us against reasonable losses, liabilities, damages, costs and expenses arising from a third-party claim caused by: (a) the Advert or linked content; (b) infringement of intellectual property, confidentiality or privacy rights; (c) discriminatory, misleading or unlawful recruitment activity; (d) the Advertiser's breach of data-protection law; or (e) the Advertiser's material breach of these Terms.
18.2 We will take reasonable steps to mitigate any loss and will notify the Advertiser of a relevant claim as soon as reasonably practicable.
19. Termination
19.1 Either party may terminate the contract for a material breach that is not remedied within a reasonable period after written notice, where the breach is capable of remedy.
19.2 We may suspend or terminate immediately where necessary to comply with law, protect users or the Jobs Board, prevent fraud or misuse, or address a serious reputational or security risk.
19.3 Clauses intended by their nature to continue after termination, including payment, intellectual property, data protection, liability, indemnity and governing law, will continue to apply.
20. Changes to these Terms
20.1 We may update these Terms from time to time. The version accepted at the time of an order will apply to that order unless a change is required by law or agreed in writing.
20.2 The current version and effective date will be published on the FE HR Hub website.
21. General
21.1 These Terms, together with the order details and documents expressly referred to in them, form the entire agreement relating to the Services and take precedence over any terms supplied by the Advertiser unless we expressly agree otherwise in writing.
21.2 Neither party may assign the contract without the other party's written consent, except that we may assign it as part of a genuine business transfer or restructuring.
21.3 A delay or failure to exercise a right is not a waiver of that right.
21.4 If any provision is held invalid or unenforceable, the remaining provisions will continue in force.
21.5 No person other than the parties has a right to enforce these Terms under the Contracts (Rights of Third Parties) Act 1999.
21.6 Neither party will be liable for delay or failure caused by events beyond its reasonable control, provided it takes reasonable steps to reduce the impact.
22. Governing law and jurisdiction
22.1 These Terms and any non-contractual obligations arising from them are governed by the law of England and Wales.
22.2 The courts of England and Wales will have exclusive jurisdiction, subject to any mandatory legal right that cannot be excluded.
22.3 This section governs the contractual relationship between FE HR Hub and the Advertiser. It does not exclude or replace any mandatory employment, equality, recruitment-agency, safeguarding, disclosure or dataprotection legislation applying in Scotland, Northern Ireland or another jurisdiction in which the vacancy is based or performed.
23. Contact
23.1 Questions, notices, cancellation requests or complaints relating to the Jobs Board should be sent to info@fehrhub.org
23.2 Our postal address is Druslyn House, De la Beche Street, Swansea, SA1 3HJ.